Miro

Online whiteboard and visual collaboration tool

Project Management & Productivity
Subscription

For · Product, design, and agile teams at tech and knowledge-intensive organizations

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Miro is the most popular online whiteboard platform for remote and hybrid teams. The platform is especially popular in product, design, and agile environments. Over the past few years, Miro has entered the enterprise market with a more serious offering, but for many organizations it remains a shadow IT tool that grew bottom-up without central license control.
The licensing model distinguishes Members (paid) from Viewers (free). Just like with Figma, it’s tempting to add people as Members while Viewer access would suffice for most users.

Procurement considerations

Perform a seat audit before renewal
Check how many Members have been active in the past 90 days. In most organizations, 30-40% of Members are actually inactive or could have sufficient Viewer access.
Negotiate at Enterprise level for SSO and compliance
Miro Enterprise adds SSO, central user control, and audit logs. If you need these features, Enterprise is mandatory — but the price is negotiable.

Compliance risks

Sensitive data on an external whiteboard
Teams regularly place sensitive business information on Miro boards without realizing that these are stored in the cloud by default. Check the data classification and retention settings.

Frequently asked questions about Miro

Frequently asked questions about Miro licences and procurement.

What is the difference between Miro Business and Enterprise?

Business offers unlimited boards and basic integrations. Enterprise adds SSO, advanced security, central admin control, and SLA guarantees. For organizations with more than 50 users, Enterprise is generally mandatory for compliance.

Can I reduce Miro licenses mid-term?

Mid-term reduction is not standardly possible with annual contracts. At renewal, you can adjust the number of seats. SoftVaro prepares this process and negotiates a better deal if possible.